Ippudo NY is regarded as one of the busiest and most popular restaurants in NYC. They are known around the world for their Michelin-rated ramen noodles. Ippudo is one of the most reviewed NYC restaurants on Yelp, however being so popular comes at a price as customers are often disgruntled when they find out that the quoted wait can often exceed 2 hours. Ippudo’s guest experience was suffering during these busy times, and the restaurant was searching for a solution that created a more enjoyable customer experience, while capturing and tracking valuable guest and operational data.
The Challenge
• Received an average of 20 guest complaints each week regarding wait experience.
• Spent an average of 4 hours per week responding to customer comments, including customers who vented publicly on Yelp and other social sites.
• Host staff was often overwhelmed by juggling tasks including; addressing guests’ questions on wait progress, keeping track of a large waitlist, and locating guests when tables became available.
• Over 12% of guests that were added to the waitlist ended up “walking away.”
• Due to a large customer base, the restaurant had trouble identifying and storing data on repeat and regular guests.
The Objective
• Create a better guest experience during wait times, while collecting relevant data about customers.
• Lower number of guests that “walk away” and improve waitlist communication.
• Increase customer satisfaction and lower negative comments posted publicly by collecting and responding to feedback in real-time.
• Take pressure off of the host staff by streamlining operations and focusing on improved guest communication.
The Solution
MOBILE WAIT LIST MANAGEMENT
CAKE Guest Manager provided Ippudo with their WaitList platform, consisting of three parts: 1) an iPad-based Wait List Management application that allows hosts to greet and notify their guests with SMS-messaging and collect/store guest information; guests are then prompted to download 2) Guest Manager’s Mobile Engagement App (free for iPhone & Android) which gives customers the ability to check their waitlist progress, browse top trending dishes with photos, unlock rewards, and provide private feedback; and 3) ControlCenter and E-mail Reporting (sent daily and/or weekly) which reports all collected data directly to the restaurant.
CUSTOM ACCOUNT SETTINGS
Ippudo NY was up and running on Guest Manager within 15 minutes, including custom text messages to match their brand, custom status colors on the WaitList interface, plus high-res photos of their top dishes and custom feedback fields in the Consumer Mobile App.
The Results
25% DECREASE IN WALK-AWAYS
Prior to Guest Manager, Ippudo was losing an average of 12% of guests added to waitlist. After implementing Guest Manager their walk-away rate has decreased to under 9% creating thousands in incremental revenue each month.
94% GUESTS AGREED GUEST MANAGER IS “BIG IMPROVEMENT”
50 random repeat customers were surveyed and asked if the new waitlist system was “no improvement, a small improvement, or big improvement.” 47 out of the 50 people surveyed felt the improvement was drastic.
50% DECREASE IN WAIT TIME COMPLAINTS & 7 POSITIVE COMPLIMENTS PER WEEK
Before Guest Manager Ippudo averaged over 20 complaints per week which was decreased to 10 with an average of 7 positive compliments each week after the Guest Manager platform was implemented
10,120+ AUTOMATIC GUEST PROFILES CREATED
Profiles allowed FOH staff to immediately identify repeat, regular and VIP guests. Over 15% of those profiles were created through Guest Manager’s App, which enrolled each customer into Ippudo’s private mobile loyalty program. Those enhanced profiles collected email, birthday, and number of visits.
Additional Value Provided
CONSUMER APP RETAINS 20% MORE GUESTS
Guests who downloaded the Guest Manager’s App for Guests (free on iPhone or Android) were 20% more likely to be seated (not walkaway or cancel) than other guests.
FACEBOOK CONVERSATIONS CREATED
75+ Facebook engagements and over 3,100 Facebook news feed impressions were generated by through the system’s Facebook integration on the App for Guests.
PURCHASE DECISION INFLUENCED BY “TRENDING DISHES”
25% of customers polled purchased an item on the menu based on the “Trending Dishes”, which were highlighted with photographs in the Food tab on the Guest Manager’sGuest App.
33% LESS STAFF REQUIRED TO MANAGE WAITLIST
One of the three hosts was able to move from behind the host stand to focus on greeting guests and escorting guests to their table.
REAL-TIME GUEST FEEDBACK COLLECTION
Guest Manager’s App for Guests allows customers to leave verified feedback. Ippudo management was able to mitigate six different “customer dissatisfaction” cases within 24-hours of receiving negative feedback preventing possible negative Yelp posts.
Related Links:
• Guest Manager for Restaurants
• Waitlist Management App
• How to Keep Hosts and Customers Happy With Guest Management Software
Based in Silicon Valley, CAKE is a company offering restaurant-specific technology solutions. CAKE’s platform seamlessly integrates front and back of house restaurant operations, allowing restaurant owners and operators to achieve unparalleled visibility into and control over their point of sale, table and waitlist management, menu pricing, guest preference tracking, reservations systems, inventory and payroll.
